March 08, 2011 Minutes

March 8,  2011

Hudson Area Public Library District

Board of Trustees Meeting

104 W. Pearl Street

Hudson, IL  61748

Call to Order and Review of Previous Minutes

The Hudson Area Public Library trustees meeting was called to order of President Judy Lampert at 6:31 P.M. on Tuesday, Mar.8.

Board Trustees present were Judy, Eric Cash, Stacy Shane, Dee Hinrichsen, and Margaret Wolf.  Absent were Anne Colloton and Laura Haas.  Library Director Kari Garman was also present. 

The February 8, 2011 minutes were reviewed, corrected,  and so moved to be accepted as corrected by Cash.  Corrected copy was filed.

Library Director and Youth Director Reports

Director Garman highlighted her written report, mentioning some busy programs.  Winter Story Time, Lady’s Night Out and the Mother-Daughter Book Club were well received.  Circulation was down a bit because of the winter storms.  The Safety Inspection has been abated, and the wall painting completed.  She also noted highlights from Youth Services Johnson’s written report.  Class visits have gone well, and the Teen Advisory League is making a helpful contribution.

Secretary’s Report            

Shane had no report.

Treasurer’s Report

Haas sent word that there was no report other than the printed financial reports which were supplied to Trustee members.

A discussion did follow, led by Director Garman, concerning the moving of some budget items from one designation to another in order to pay for some maintenance expenses, i.e. water heater. 

It was the consensus that we could move available monies under the SAME budget columns (i.e. “Other Expenditures” or “Operating”).  The current budget was reviewed by all present.  It was so moved by Cash that we give Director Garman the authority to transfer monies within a budget column to pay for the new water heater and its installation.  This motion passed unanimously with all ayes.

President’s Report

President Lampert showed the new plaque purchased by Hinrichsen.  It honors the donation of Ruth Hamm’s estate for the new flag pole and garden which will be dedicated July 9.  The plaque will hang in the hallway inside the library front door after Hudson’s 175^th.  President Lampert gave an update on the History Room. Inventories

are coming along well, thanks to volunteers David Hoeper and Carol Hartzell.   Photos are being made of the archives. The obituary records are 90% completed.   Well done, Judy!

Old Business

The “Building Plan for Hudson Area Public Library” was once again reviewed.  It was agreed that it is done!  Cash did note that we need to keep in mind having a RESERVE in the new budget for things like the roof, resealing the parking lot, a carpet fund, and replacement of the heating and cooling system,too.  Director Garman presented 4 quotes for the Fire Alarm Panel and

Annunciator.  It was so moved by Wolf that we go with Alert Signal and Control Company for the 2011-2012 year.  It was a consensus to discuss long-range goals with New Business.

New Business

Director Shane moved we accept the updated Disaster Plan.  A combined review was made  of the Long-range Goals, the Technology Plan, the 2010 Library Survey Responses and the input from the Staff.  It was agreed to follow the presented “Alternate Revision of the HAPLD Long-range Goals.” This will be looked at again at the April 12 Trustee meeting.  The Budget Committee will do a draft of the 2011/2012 budget before the next meeting.  Director Hinrichsen moved the meeting be adjourned.8:01. Carried.

After adjournment was an Executive Session to discuss personnel.    

Respectfully submitted,      

Margaret Allen Wolf