June 14, 2011 Minutes

June 14, 2011                                                                                                                                                                      Hudson Area Public Library District 

Board of Trustees Meeting                                                                                                                                           104 W. Pearl Street                                                                                                                                                             Hudson, IL  61748

Call to Order & Review of Previous Minutes

The Hudson Area Public Library trustees’ meeting was called to order by President Dee Hinrichson at 6:33 p.m.  Board Trustees present were Margaret Wolf, Laura Haas and Nancy Rinda.  Anne Colloton, David Hoeper and Heather Plattner were absent.  Library Director Kari Garman was present.

The May minutes were reviewed, corrected and so moved to be accepted as corrected by Laura Haas.  A corrected copy was filed.

Library Director & Youth Director Report

Director Garman highlighted her written report; she discussed the strong sewer/gas smell and ongoing attempts to isolate the cause.   Reports were made on the success of the Library Book Sale and the need for an updated Materials Donation Policy.

Director Garman highlighted the ongoing summer reading program and praised the staff members Rhonda Johnson, Joanna Weirman and Aleigh Day on their creative ideas and hard work in developing the well received programs.  She also reported on the growth of the Teen Advisory League.

President’s Report

Dee Hinrichson reviewed details for the upcoming Hudson 175th Celebration on July 9th.

Secretary’s Report

Margaret Wolf reported the new officers and oaths of office for new trustees was filed with the McLean County Clerk.  They will be posted in the library and Quill newspaper.   A motion by Laura Haas to accept the Prevailing Wage Ordinance was approved.  A motion to accept the meeting schedule and place for FY2011-2012 by Dee Hinrichson was approved.  It will be posted at the library and the Quill newspaper.   A motion by Margaret Wolf to close the minutes of the March and April special sessions was approved  by the board. 

Treasurer’s Report

Laura Haas reported on the June 13, 2011, special session to discuss changes to the FY2010-2011 budget.  The meeting was attended by Margaret Wolf, Laura Haas, Dee Hinrichson and Library Director, Kari Garman.   As we close the fiscal year out, we found that there were several adjustments required to ensure our final expenditures fell within our appropriation.  Kari provided a suggested series of adjustments which were reviewed by the board.  One budget category, Salaries, will be large enough, we worked with Kari to pay her on 7/1, thus moving the salary for this pay period to 2011-2012.  It will be important to note that the 2011-2012 budget has an additional pay period in it as we set our 2012-2013 budget.  Laura Haas moved to accept changes to FY2010-2011 budget.   It was seconded and approved.

Old Business

Laura Haas moved for acceptance of the FY2011-2012 Proposed Budget.  It was approved by the board.

New Business

A request was made to close the library during the Hudson 175^th Celebration parade to allow all employees to participate in the library float.  Dee Hinrichson moved to accept the request and it was approved by the board.

The fire alarm call list was changed to remove former board members and add Dee Hinrichson and Nancy Rinda with Director Garman.

The Indemnification Statement originally adopted on April 8, 1997 was reviewed.  Laura Haas moved to reaccept the statement.   It was approved.

Dee Hinrichson moved to accept the addendum to the Collection Development Policy:  Materials Donation.  It was approved.

The meeting was adjourned at 8:00 p.m.

Respectfully submitted,

Nancy Rinda