August 9, 2011 Minutes

August 9, 2011

Hudson Area Public Library District

Board of Trustees Meeting

104 W. Pearl Street

Hudson, IL  61748

The meeting was called to order by Dee Hinrichsen at 6:30 PM.  Quorum was established with the attendance of Margaret Wolf, Nancy Rinda, Laura Haas, Anne Colloton, Heather Plattner  and Hinrichsen.   David Hoeper was absent.  Director Kari Garman was also present.  The previous minutes were corrected, and motion to approve by Laura Haas.

Library Director and Youth Director Reports

-Summer reading concluded on August 8, 2011.  Mendy Toland is out on maternity leave.  Aleigh Day has given notice and anticipates leaving the Library in January.  Garman will wait for a definite date and is planning on splitting Day's hours into two hires to make sure the library is staffed evenly at all times.  The pine trees are suffering from bagworms and the Japanese beetles are harming several other trees on the property.  The pine trees were sprayed.  The fire alarm replacement of panel and annunciator will be this week.  Garman continues efforts to discover the cause of the arbitrary septic smell in the library. 

Garman is also finishing up requirements for the Gates Grant and IPLAR(Illinois Public Library Annual Report).  She also looked at the library district Census figures in anticipation of ratifying this with the Illinois State Library. 

-Rhonda is preparing for the kindergartners and their parents with school starting next week.  Joanna will help with Tot Time for now.   Teen time, held once a month, is anticipated to be well attended this fall.

Secretary's Report

Heather Plattner was installed as a trustee on July 14th.  Wolf outlined Ordinance 2011-2012-03, the Annual Budget and Appropriation Ordinance, for this coming fiscal year.  It will be available at the library and the notice of the ordinance will be published in the Quill.  The Budget and Appropriations will be voted on during the September meeting.  The meeting will begin at 6:15 PM to allow time for any public questions or comments about the Ordinance prior to the meeting.

Treasurer's Report

Haas commented on the first month of the budget for the new fiscal year.  The money we receive from taxes will continue to come in over August, September and October according to Garman.

No President's Report

No Old Business

New Business

-The Board discussed purchasing the new Ebsco OmniFile database.  We will purchase at the consortium price of $150.00 and monitor the use for this year.  If not used online or in the library, we will discuss discontinuing it for next year.  We discussed purchase of a travel database and decided to wait until possible decrease in cost or improved usage of databases at the library.  Garman will ask for donations of travel books through the newsletter to update our travel section.

-The Board discussed the asphalt bids received by Garman for asphalting the library parking lot.  The Board approved the McLean County Asphalt bid per confirmation from knowledgeable community member.

-The Board approved the Bloodborne Pathogens Policy as updated and modified per Board discussion;  Colloton moved and Rinda seconded the motion.

-The Board approved the HAPLD Bulletin Board Policy as updated and modified per Board discussion; Wolf moved and Rinda seconded the motion.

The meeting was adjourned at 7:45 as moved by Haas.

Respectfully submitted,

Anne Dull Colloton