August 10, 2010 Minutes

August 10, 2010

Hudson Area Public Library District

Board of Trustees Meeting

104 W. Pearl Street

Hudson, IL 61748

Call to Order and Review of Previous Minutes

The Hudson Area Public Library board meeting was called to order by President

Judy Lampert at 6:30 P.M.  Board Trustees Eric Cash, Stacy Shane, Margaret Wolf, and Anne Colloton were present.   Dee Hinrichsen and Laura Haas were absent.  Library Director Kari Garman was also present.  The minutes of the previous meeting were read, corrected and approved after so moved by Shane.

Library Director’s Report

Director Garman noted that Sarah McCoy had her baby and baby (Lucy) and Mom are doing well.  This will make the library short staffed and Garman anticipates that staffing will be a problem for the library through the month of October.  McCoy is out, Rhonda Johnson is on vacation and later will have federal jury duty through the month of October.  Activities at the library are quiet with the close of the Summer Reading Program.  Garman continues to work on completing the writing of the Illinois Public Library annual report due September 1 and the Per Capita Grant which is due October 15.  She applied for an AED grant which was received but was essentially no more than a discount on a too expensive AED.  The Board reviewed the Youth Services report.

Secretary's Report

Shane reviewed Ordinance 2010-2011-03 in anticipation of the publication of the 2010-2011 HAPLD budget appropriation.  There will be a public notice of the opportunity to review the budget and the Board meeting will begin early in September so the public may ask questions about the budget if so desired.  Following this required procedure, the Board will vote on the appropriations ordinance and the amount of money to be held in special reserve ordinance.

Treasurer's Report

No report.  Garman did note that the budget appears different while she and the bookkeeper, Linda Bachman, continue to work on the document presentation available in the Quicken program.

Old Business

The landscaping is ordered from LKM and awaiting a change in the weather as it is too hot and dry for planting at this time.  No news from the Hamm estate at this time.  Cash reported that there is $33, 207.00 balance left on the mortgage after the payment of $100,000.  The new loan has an interest rate of 3.5%  and payments of $742.00 a month are listed on the mortgage.  It was discussed to keep the payments at $1599.56 a month as budgeted for the 2010-2011 fiscal year.   The mortgage will need to be signed by Lampert, Shane and Haas around the 18th of the month.

The Technology Committee of Eric Cash, Sara McCoy and Garman completed the Technology plan required for the Per Capita Grant and it was reviewed.  Shane moved that the Technology plan be accepted as read with one revision as discussed. The motion passed.  The Board also reviewed the Internet Use policy and the internet use agreement.  Cash moved that the Internet Use policy and internet use agreement be accepted as read.  The motion passed.  The Internet Use agreement is required to be reviewed yearly.  Compliments were forwarded to the committee for the excellent work done on the Technology plan and the Internet use policy and agreement.  Garman encouraged the Board members to continue to look for future directions for technology use at the library.  Patrons will be required to sign the internet use agreement and these are kept on file at the library.  The Board reviewed Chapter 5 Technology and Chapter 6 Access from "Serving Our Public 2.0: Illinois Public Library Standards"  in accordance with the requirements for the Per Capita Grant.

Margaret Wolf moved the meeting to adjourn.  The meeting adjourned at 7:40 PM.

Respectfully submitted,

Anne Dull Colloton